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Single Payroll Generator
Create one employee’s paystub with automatic YTD from prior finalized payrolls.
Open USA Paystub GeneratorPaystubX Features
Payroll Ledger and Automatic YTD Tracking
Keep every employee’s payroll history connected
PaystubX is more than a paystub generator. It combines professional payroll documents, regional payroll calculations, multi-employee payroll processing and continuous YTD payroll tracking in one easy-to-use platform. Finalized earnings, taxes, deductions, contributions and net pay are carried forward into each employee’s year-to-date totals across both individual and multi-employee payroll generation.
Accurate YTD totals across every payroll
Each finalized payroll contributes to the employee’s year-to-date totals. The next payroll retrieves previous finalized history before calculating and displaying the new YTD amounts.
$1,000Payroll 1 gross → Gross YTD $1,000
$1,200Payroll 2 gross → Gross YTD $2,200
$900Payroll 3 gross → Gross YTD $3,100
| Payroll | Gross this period | Gross YTD after finalize | Status |
|---|---|---|---|
| Payroll 1 | $1,000 | $1,000 | Finalized |
| Payroll 2 | $1,200 | $2,200 | Finalized |
| Payroll 3 | $900 | $3,100 | Finalized |
One ledger for single and multi-payroll generation
Payroll history stays connected no matter how payroll is created. Single-generator payrolls carry into multi-employee batches, and batch payrolls carry into the next individual paystub.
M
Create Multiple Paystubs
Process multiple employees while each person keeps a separate continuous ledger.
Open Create Multiple PaystubsS→M
Single-to-Multi Continuity
An individual paystub still informs the next multi-employee batch for that employee.
Automatic Payroll YTDM→S
Multi-to-Single Continuity
After a batch run, the next individual paystub continues from the same YTD history.
See regional payroll supportPayroll support by region
Automatic payroll ledger and Multi-Payslip continuity cover USA, Canada and UK. Global is a separate manual paystub generator for employer-entered values and is not part of the automatic Multi-Payslip ledger product.
| Region | What carries forward | Generator |
|---|---|---|
| United States Calculated | Earnings, federal/state/local taxes, Social Security, Medicare, deductions, employer contributions from the USA engine | USA Paystub Generator |
| Canada Calculated | Earnings, federal and provincial/territorial tax, CPP, CPP2, EI, Quebec contribution values where applicable | Canada Paystub Generator |
| United Kingdom Calculated | Gross, taxable pay, PAYE, National Insurance, pensions, student loans, statutory payments across the UK tax year | UK Payslip Generator |
| Global Manual | Separate manual generator — employer-entered values and basic arithmetic; not included in automatic Multi-Payslip ledger certification | Global Paystub Generator |
United States
Connects employee payroll history with the USA calculation engine for earnings, taxes, Social Security, Medicare, deductions and supplied employer contributions.
USA Paystub GeneratorCanada
Carries forward earnings, federal and provincial or territorial income taxes, CPP, CPP2, EI and applicable Quebec contribution values.
Canada Paystub GeneratorUnited Kingdom
Carries forward gross pay, taxable pay, PAYE, National Insurance, pensions, student loans and supported statutory values across the UK tax year.
UK Payslip GeneratorGlobal Payroll (manual)
Separate from USA/Canada/UK automatic Multi-Payslip ledger. Records employer-entered values with basic arithmetic only — no invented country-specific tax engine.
Global Paystub GeneratorOpening YTD balances
Employers joining PaystubX mid-year choose one initialization method for the tax year — never two at once, so YTD cannot be double-counted.
1
Carry forward YTD balances
Recommended when switching from another payroll provider. Enter the employee’s current-year YTD totals through the previous payroll cutoff. PaystubX YTD = those opening amounts + payroll processed here.
2
Import previous payroll history
Enter the actual prior pay periods this year as historical ledger rows. Opening YTD stays $0. PaystubX does not invent January–July from today’s salary.
3
Start fresh — $0 YTD
Use only for the company’s first payroll of the year, a new hire with no prior pay this year, or a newly formed entity. Do not use this if you are migrating mid-year.
- Earnings YTD
- Tax YTD
- Deduction YTD
- Contribution YTD
- Net Pay YTD
- Taxable or contribution bases
| Opening balance type | Included in next payroll? | Counted as current period? |
|---|---|---|
| Earnings YTD | Yes | No |
| Tax / deduction YTD | Yes | No |
| Contribution & net pay YTD | Yes | No |
| Taxable / contribution bases | Yes | No |
Voids and payroll adjustments
Mistakes do not require erasing history. Voided payrolls leave active YTD but remain in history. Approved positive or negative adjustments change only the required difference.
Historical records stay unchanged
Previously finalized paystubs keep the YTD totals that existed when they were created. Future payrolls do not rewrite older paystub records.
Payroll history example
| Pay date | Gross | YTD snapshot |
|---|---|---|
| Jan 16, 2026 | $1,000 | $1,000 |
| Jan 23, 2026 | $1,200 | $2,200 |
| Jan 30, 2026 | $900 | $3,100 |
Payroll activity that does not increase YTD
These actions help you prepare documents without posting to the employee ledger:
- Previewing a paystub
- Saving a draft
- Recalculating payroll
- Regenerating a PDF
- Downloading a document again
- Emailing an existing paystub
Only finalized payroll transactions, approved opening balances and finalized adjustments affect the employee’s payroll ledger.
Employer and employee ledger separation
Each continuous ledger is tied to a permanent employer profile and employee or contractor profile for a region and tax year. The same person working for two employers keeps separate year-to-date histories.
Payroll ledger FAQ
What is a payroll ledger?
A payroll ledger is the employee-by-employee record of finalized earnings, taxes, deductions, contributions and net pay across payroll periods.
Does PaystubX automatically carry YTD totals forward?
Yes. For employees connected to a permanent employer and employee profile, the next payroll retrieves applicable prior finalized payroll totals for the same employer, employee, region and tax year.
Does YTD work with Create Multiple Paystubs?
Yes for USA, Canada and UK. Individual payroll and multi-employee payroll share the same employee ledger. Global remains a separate manual generator outside this Multi-Payslip ledger product.
Can I add payroll completed through another provider?
Yes. Choose one method for the tax year: carry forward approved YTD totals from the previous provider, import the actual prior payroll periods, or start at $0 if this is the first payroll of the year. PaystubX never uses both an opening balance and imported history for the same months.
What happens when payroll is voided?
The voided payroll no longer contributes to active YTD totals, but its historical and audit records remain preserved.
Which regions are supported?
PaystubX provides automatic payroll calculation, Multi-Payslip continuity and ledger integration for the USA, Canada and UK. Global is a separate manual paystub generator for employer-entered values.
Start with connected payroll history
Build your next paystub on a ledger that already understands prior finalized payrolls, opening balances and multi-employee continuity.